Terms and Conditions of Rental
City Fleet LLC (referred to as “ City Fleet LLC, "we", "us" or "our") rents the vehicle (including any replacement vehicle) to you subject to this
Rental Agreement, which incorporates these terms and conditions and the information and conditions contained on the Rental Record that you
have signed and on the Rental Wallet. In making this rental you accept the terms of the Rental Agreement and confirm that you will strictly
comply with them.
1. NATURE OF THIS AGREEMENT
The rights and obligations contained in this Rental Agreement govern your use of our vehicle and are not transferable by you. You
acknowledge that the vehicle is owned by us and that any attempted transfer or sub rent of the vehicle by anyone other than us is void.
We permit you to use the vehicle on the terms and conditions of this Rental Agreement only.
2. WHO MAY DRIVE THE VEHICLE
2.1 - The vehicle must only be driven by you or any other person who has first been authorised by us and added to the Rental Record
and you agree that you will not allow anyone to drive the vehicle, including yourself:
2.1.1 - who does not fulfil our minimum requirements regarding age and possession of a valid driving licence as indicated for the
relevant rate or otherwise notified by us; or
2.1.2 - who is over-tired or under the influence of alcohol, drugs, medication or any other legal or illegal substance impairing their
consciousness or ability to react.
3. PICK-UP, DELIVERY AND RETURN
3.1 - We will supply the vehicle to you in good overall and operating condition, complete with all necessary documents, parts and
accessories.
3.2 - You agree to return the vehicle to us in the same condition as you rented it, subject to fair wear and tear, with the same
documents, parts and accessories, at the location and on the date and time designated in this Rental Agreement.
3.3 - You and we will check the condition of the vehicle at the start of the rental and on return of the vehicle. A City Fleet LLC representative will
provide a record showing any agreed defects. You acknowledge that you will be responsible for any loss or damage to the vehicle, its
documents, parts or accessories arising during the rental.
3.4 - The vehicle must be returned to the agreed City Fleet LLC location within the normal business hours of the location concerned. If you
return the vehicle outside of these hours you must comply with the out of hours return instructions for that location, in which case you
will remain fully responsible for the vehicle until the location re-opens for business. If you fail to comply with these instructions, you will
remain responsible for the vehicle until we are able to access it.
3.5 - If at any time we have agreed that you may return the vehicle to a place other than a City Fleet LLC rental location, or if we have agreed to
collect it, you will remain fully responsible for the vehicle until it is collected by us.
3.6 - Our rental charges are calculated on the basis of 24 hour periods from commencement of the rental. If you fail to return the
vehicle to the agreed return or collection point at or before the vehicle return time stated on the Rental Record, you will be charged an
extra day's rental at the relevant daily rate, including charges for any options taken, for every day or part of a day that the car is
overdue. This charge is subject to any additional time (or 'grace period') allowed for return by prior agreement with us or in accordance
with our current policy (please ask at the rental location for details).
3.7 - You agree that we are entitled to charge you a reasonable additional cost if the vehicle requires more than our standard cleaning
on its return to restore it to its pre-rental condition allowing for fair wear and tear.
4. YOUR RESPONSIBILITY FOR LOSS OR DAMAGE
4.1 - Subject only to any deductions arising from your acceptance of any of the options specified at paragraph 4.2 you will be liable to
us for all reasonable losses and costs incurred by us in the event of loss, damage to or theft of the vehicle, its parts or accessories
while on rental. Your liability may include the cost of repairs, loss in value of the vehicle, loss of rental income, towing and storage
charges and an administration charge, which recovers our costs for handling any claim arising from damage caused to the vehicle
unless responsibility for the damage lies with us or has been determined by a third party or their insurers to lie with the third party. If, in
our judgement, any damage makes the vehicle unfit for rental, we will endeavour to repair the vehicle as soon as possible. You will not
be liable to us for any charge or excess if the loss or damage is directly due to our negligence or breach of this Rental Agreement.
4.2 - Provided you comply with all the terms of this Rental Agreement and provided the loss, damage or theft is not caused
intentionally, or by the gross negligence of you or an authorised driver, or by any unauthorised driver, your liability may be limited as
follows:
4.2.1 - if you accept the optional Theft Protection (TP) by paying the daily charge specified, your liability for loss of or damage to the
vehicle, its parts or accessories as a result of theft, attempted theft or vandalism is limited to the non-waivable excess stated on the
Rental Record;
4.2.2 - if you accept the optional Collision Damage Waiver (CDW) by paying the daily charge specified, your liability for loss of or
damage to the vehicle, its parts or accessories other than caused by theft, attempted theft or vandalism is limited, for each suchincidence of loss or damage arising from a separate event, to the amount of the excess stated on the Rental Record; and
4.2.3 - if you accept the optional Super CDW (SCDW) by paying the daily charge specified, your liability for loss of or damage to the
vehicle, its parts or accessories other than caused by theft, attempted theft or vandalism is eliminated. These optional coverages are
further summarised in our leaflet, which is available at the counter.
4.3 - You are fully responsible for damage caused by failure to assess the height of the vehicle and striking overhead or overhanging
objects. This responsibility is not excluded by any waiver.
4.4 - If you provide your own insurance to cover your liability for loss of or damage to the vehicle, you authorise us to negotiate and
agree any settlement in respect of such loss or damage direct with your insurers and you agree that any monies in respect of such loss
or damage will be paid direct to us or to our order.
5. PROHIBITED USE OF THE VEHICLE
5.1 - You are authorised to drive the vehicle on the conditions contained in this paragraph 5 and paragraph 2 above including, at all
times, to use the vehicle in a responsible manner. If you do not comply with these conditions, you will be liable to us for any liability or
reasonable loss incurred by us or any damages or reasonable expenses we suffer or incur as a result of your breach. You may
additionally lose the benefit of any waivers or insurance selected by you. We reserve the right to take back the vehicle at any time, and
at your expense, if you are in breach of this Rental Agreement.
5.2 - You must look after the vehicle, make sure it is locked, secure and parked in a safe place when not in use and set and use any
security device provided. You must remove and keep in a safe place any removable radio and/ or radio faceplate when the vehicle is
unoccupied. You must use seat belts, child seats and other child restraints as appropriate.
5.3 - You must use the correct fuel and check the oil and other fluid gauges beyond 600 miles, refilling as necessary. If you experience
any problem due to accident or mechanical failure, you must contact us on the number indicated on the WHEELBASE or Contact Card in the Vehicle. No one may
service or repair the vehicle without our prior express permission.
5.4 - You must not use the vehicle or allow it to be used:
5.4.1 - to carry passengers for remuneration;
5.4.2 to carry cargo for remuneration (except in the case of trucks and vans);
5.4.3 to tow or push any vehicle, trailer or other object (without our express permission);
5.4.4 off road or on roads unsuitable for the vehicle;
5.4.5 when it is overloaded or when loads are not properly secured;
5.4.6 for carrying any object or any substance which, because of its condition or smell may harm the vehicle and/ or delay our ability to
rent the vehicle again;
5.4.7 to take part in any race, rally, test or other contest;
5.4.8 in contravention of any traffic or other regulations;
5.4.9 for any illegal purpose;
5.4.10 for sub-renting;
5.4.11 to drive or be driven in restricted areas including, but not limited to, airport runways, airport service roads and associated areas;
5.4.12 for driver training activity; or
5.4.13 in contravention of any of the driver requirements contained in paragraph 2 above.
5.5 - Unless you have obtained our prior written consent, the vehicle may not be taken outside of the United States
6. PAYMENT OF CHARGES
If you do not pay any of the charges owing to us under this Rental Agreement within the time indicated on your statement of account,
we reserve the right to charge you interest in addition to the outstanding charges, at a rate of 3% above the one month inter-bank base
lending rate.
7. CHARGES
7.1 - The charges stated on the Rental Record reflect your use of the vehicle as agreed between us at the start of your rental and
include the basic rental charges; charges for any optional or ancillary services chosen by you; and any applicable taxes at the
prevailing rate.
7.2 - The basic rental charge is made for a minimum of one rental day (the 24 hour period starting from the time the rental begins) and,
unless otherwise agreed, includes a charge for compulsory third party insurance and, if applicable, a Vehicle Licence Fee (which
passes on your share of any compulsory charges we incur for keeping the vehicle on the road). A Location Service Charge may be
made to reflect the higher cost of renting from certain locations. A Young Driver Surcharge may apply if you or any additional driver is
under 25 years old.
7.3 - Additional charges may arise from your use of the vehicle during the rental, and may include loss of or damage to the vehicle, a
service charge, late return charge, additional driver charge, extra cleaning charge and any road tolls or fines or charges
arising from traffic or parking offences during the rental (including a reasonable administration charge in accordance with paragraph
14.2). You are fully responsible for payment of any restoration charges and loss of rental income if the vehicle is seized by HM
Customs and Excise.
7.4 - All charges are calculated in accordance with our current rates and subject to final calculation after the rental.
8. CURRENCY CONVERSION CHARGEWe may arrange for your rental charges to be converted by our processing bank from the currency of the country of rental to the
currency in which your card is issued. The bank will use a commercial daily rate of exchange provided by a reputable foreign exchange
dealer for the day we bill the charges to your account and will charge an administration fee of up to 3.5% of the transaction. This fee
will replace the currency conversion administration charge usually made by your card issuer. By signing the declaration on the Rental
Record, you agree to us arranging the conversion and to payment of the administration fee. If you do not agree, you may opt to have
the conversion made by your card issuer. For further information, please ask at the counter for a leaflet.
9. REFUELLING SERVICE CHARGE
9.1 - The rental vehicle will be supplied to you with a full charge and no charge is required unless below specified range per the vehicle at that time you will need to contact City Fleet LLC.
10. RESPONSIBILITY FOR PROPERTY
10.1 - We are not liable to you or any authorised driver or passenger for loss of or damage to property left in the vehicle either during
or after the period of rental unless the loss or damage results from our negligence or breach of this Rental Agreement. Such property
is entirely at your own risk, unless covered by Personal Insurance.
10.2 - Personal Insurance is an optional extra protection and provides certain benefits for the driver and passengers in the vehicle with
respect to accidental death, injury and medical expenses and theft of personal possessions during the rental. A summary of the cover
is set out in a leaflet which is available at the counter for your information.
10.3 - You may select the Personal Insurance option by initialling the space provided on the Rental Record and paying the applicablepremium.10.4 - The terms and conditions applying to Personal Insurance are contained in a master policy placed with Probus Insurance
Company Europe Ltd. By accepting Personal Insurance you are agreeing to the terms and conditions of the master policy as
summarized in our leaflet.
1
1. THIRD PARTY LIABILITY INSURANCE
11.1 - We have a legal requirement to ensure that third party insurance coverage is provided. This coverage is provided by us and
included in the rental charge unless we agree with you that your own insurance will cover the rental.
11.2 - Our automobile liability insurance policy meets all legal requirements and protects us, you and any authorised driver against
legal claims from any other person for death or personal injury or damage to any other person's property caused by use of the vehicle.
11.3 - In the event that any third party suffers death, personal injury or damage to property caused by use of the vehicle which involves
a breach by you or any authorised driver of any of the terms and conditions of this Rental Agreement, you agree to reimburse us if we
are obliged to compensate (i) the insurers for any payment they make to a third party on your behalf and/ or (ii) any third party.
12. ACCIDENTS, THEFT AND VANDALISM
12.1 - You must, where possible, report any traffic accident, loss, damage or theft involving the vehicle to the police immediately and to
us within 24 hours of the incident or discovery of the incident.
12.2 - You must not admit any liability, release any party from liability, settle any claim or accept any disclaimer in the event of an
accident, but should take the names and addresses of everyone involved, including witnesses.
12.3 - A City Fleet LLC accident or theft report form must always be completed and submitted to us when you return the vehicle. In the event of
theft, you must return the keys and any remote control anti-theft device to us. If you do not comply with the requirements of this
paragraph 12, any optional coverage you take to reduce or eliminate your liability, such as CDW or Super CDW (in case of an
accident) or TP (in case of theft) will be void.
12.4 - You agree to co-operate with us and our insurers in any investigation or subsequent legal proceedings arising out of any loss of
or damage to the vehicle.
13. LIMITS ON LIABILITY
13.1 - Subject to paragraph 13.2, we shall not be liable to you or any third party for any loss or damage arising from the rental other
than as a result of our negligence or wilful misconduct or any other breach by us of this Rental Agreement. We shall not be liable for
any indirect or unforeseeable loss or damages, including loss of profits or loss of opportunity.
13.2 - Nothing in paragraph 13.1 shall exclude or restrict our liability for death or personal injury resulting from our acts or omissions or
any other liability which cannot be excluded as a matter of law.
14. ROAD TOLLS, PARKING FINES AND TRAFFIC VIOLATIONS
14.1 - You are fully responsible for all road tolls and any fines or other consequences of the violation of traffic regulations (including
congestion charges), parking orders or prohibitions, or any other laws or regulations, during the rental.14.2 - If we are required to pay such road tolls, fines, charges or associated costs, you agree that we may charge you with the amount
of any fine plus a reasonable administration charge for dealing with these matters.
14.3 - We shall, upon request, supply you with a copy of any traffic violation notice which we receive.
15. PERSONAL DATA
15.1 - By entering this Rental Agreement you consent to the computer storage and processing of your personal information by us in
connection with this Rental Agreement for the purposes of our legitimate interests, including statistical analysis, credit control and
protection of our assets. Accordingly, if you breach this Rental Agreement your personal data may be disclosed or passed to third
parties to the extent necessary to assist recovery procedures or prevent damage to our assets.
15.2 - You acknowledge that your use of a CDP number (price code) linked to a company will necessitate our sharing of your personal
information with that company.
15.3 - You have the right of access to, correction and/ or deletion of your personal information held by us. For further information,
please see our Privacy Policy, which is available on request at the counter or on our web site.
16. INTERPRETATION
If any provision of this Rental Agreement shall be held to be invalid, illegal or unenforceable (in whole or in part) under applicable law
such provision or part shall to that extent be deemed not to form part of this Rental Agreement but the remainder of this Rental
Agreement shall continue in full force and effect.
17. APPLICABLE LAW
We aim to resolve all disputes amicably. If this is not possible, the law of the United States will apply and you agree to submit to the
non-exclusive jurisdiction of the United States courts.
